March – May 2025
Rancho Labs
B2B
Admin Panel
Internal Tool
I designed a Super Admin Panel that transformed how Rancho Labs manages custom school LMS platforms. What used to take 2–4 days of manual work per school now takes 1–2 hours, enabling the team to scale 10× without adding more people.
Rancho Labs is an EdTech startup that partners with schools to teach kids AI, Robotics, and Coding. Each school receives a custom-branded LMS, tailored to its needs and designed for hands-on learning. As the number of schools grew, managing all platforms manually became unsustainable.
Setting up a new school required 2 to 4 days of repetitive work, from collecting data and uploading spreadsheets to assigning courses and customizing homepages. Errors were frequent, and the team had no visibility into platform health. Operations could not scale, which slowed overall growth.
My team lead guided me through the process, showing how data was collected, how LMS platforms were built, and why a centralized tool was needed. I identified time-consuming tasks and researched Shopify, Stripe, and HubSpot to understand best practices for bulk operations and scalable permissions.
I mapped all key user tasks and flows early to ensure nothing was missed. Created wireframes quickly to test concepts and collaborated with PMs and engineers to validate technical feasibility. When features were too complex, I simplified or postponed them to prioritize shipping a functional MVP that delivered impact.
I designed a centralized admin panel that allows the team to create, edit, monitor, and manage all school LMS platforms from one place.
Collaborated daily with Team Lead to define priorities and maintain scope. Worked with engineers to ensure technical accuracy and adjusted designs when needed. Used AI tools for faster drafts while ensuring decisions were guided by real user and team feedback.
School onboarding dropped from 2 to 4 days to just 1 to 2 hours. Bulk validation nearly eliminated manual errors. The team can now handle 10x more schools without adding headcount. Platform health is always visible, so downtime is resolved faster. The operations team is less stressed and can focus on growth instead of firefighting.
Internal tools may not be flashy, but they are what enable companies to scale efficiently. Simplifying designs under technical constraints often led to smarter and more focused solutions. Collaborating closely with Team Leader and engineers taught me to balance usability, feasibility, and business goals. Fast, iterative feedback always outperforms perfect designs.